Contact person: Windows Purchase Tracking Desktop App

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Location: Riyadh, Saudi Arabia

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Project Objectives
● Unify operations across the group with a multi-tenant platform.
● Standardize master data (vendors, items, budgets, cost centers, projects).
● Digitize procurement end-to-end (PR → RFQ → PO → GRN → Invoice).
● Automate governance, workflows, and SLA-driven approvals.
● Ensure enterprise-grade security, auditability, and compliance.
● Deliver executive dashboards with real-time KPIs.
Scope of Work
Phase 0: Shared Services Infrastructure
Deliver a group-wide backbone including:
● Identity & Access Management (SSO, RBAC/ABAC, delegation, audit logs)
● Multi-Tenant Org Model (Group → Company → Department → Project → Cost Center)
● Master Data Management (Vendors, Items, Cost Centers, Projects, document expiry tracking)
● Workflow & Rules Engine (BPMN workflows, multi-level approvals, SLAs, exception handling)
● Document & Records Management (auto-numbering, bilingual templates, versioning, e-signatures)
● Data & Analytics Platform (dashboards, vendor KPIs, spend reports)
● Security & Compliance (encryption, access reviews, immutable audit logs)
● Cloud Infrastructure (containerized microservices, monitoring, backup & DR)
Phase 1: Procurement Module
Build on Phase 0 to deliver:
● Purchase Request Service with guided wizard, budget validation
● Approval Workflows (multi-level, SLA timers, escalation)
● RFQ Lifecycle Management (RFQ builder, vendor Q&A, submission deadlines)
● Vendor Portal (onboarding, RFQs, quotes, invoices, payment tracking)
● Quote Evaluation & Committee Tool (matrix scoring, decision capture)
● Purchase Order Service (auto-numbering, bilingual PO, e-signature integration)
● Receiving & 3-Way Match (GRNs, variance handling, exception workflows)
● Budget Posting & Dashboards (encumbrance, consumption tracking, alerts)
● Procurement Analytics (lead-time, savings, compliance heatmaps, vendor performance KPIs)
Deliverables & Acceptance Criteria
Vendors must deliver:
● Fully functional Phase 0 + Phase 1 platform tested in UAT and production.
● Arabic & English interfaces and templates.
● Documentation (technical, admin, and user manuals).
● Training for client administrators and end-users.
● Support & Maintenance during go-live hypercare.
Acceptance criteria include:
● Successful UAT covering PR → RFQ → PO → GRN → Invoice flows.
● Verified security (SSO, MFA, encryption, access control).
● Dashboards validated against real data.
● Audit logs and document immutability demonstrated.
5. Vendor Proposal Requirements
Your proposal must include:
1. Company Profile – background, relevant experience, clients.
2. Technical Approach – architecture, methodology, tools, delivery plan.
3. Team Composition – roles, CVs of key members.
4. Project Plan – timeline, milestones, dependencies.
5. Commercial Proposal – detailed cost breakdown." (client-provided description)