Contact person: Apartment Complex Supervision App Development -- 2

Phone:Show

Email:Show

Location: Muscat, Oman

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"System Requirements – Internal Supervision Apartment Tracking App
1. Introduction

System Name: Apartment Tracking System (Internal Supervision)

Purpose: To manage and track the status of apartments across 7 buildings (with scalability for future expansion).

Target Users:

Management

Supervisors

Receptionists

Cleaning Teams

Maintenance Teams

2. System Objectives

Real-time monitoring of apartment status (Ready – Under Cleaning – Under Maintenance – Occupied).

Logging and reporting issues (Malfunctions – Missing items – Cleaning problems – Others).

Task management and assignment for cleaning and maintenance teams.

Streamlined communication between reception, supervisors, and maintenance.

Generating comprehensive reports for management.

3. Roles & Permissions
3.1 Management

View the status of all buildings and apartments.

Generate reports (PDF/Excel).

Monitor the performance of cleaning and maintenance teams.

3.2 Supervisor

Assign cleaning and maintenance tasks.

Review apartment status after task completion.

Record notes and issue reports.

Change apartment status (e.g., from Maintenance to Ready).

3.3 Receptionist

View apartment status only.

Confirm apartment is “Ready” before leasing.

3.4 Cleaning Team

Receive assigned apartment cleaning tasks.

Update apartment status to “Cleaned/Ready”.

Report notes/issues (if any).

3.5 Maintenance Team

Receive maintenance issue reports.

Update apartment status after repair.

Submit a report (Fixed / Needs further work).

4. Core Features
4.1 Apartment Management

Apartment database containing:

Apartment Number

Building Name

Current Status

Notes

4.2 Status Management

Apartment status options:

Ready

Under Cleaning

Under Maintenance

Occupied

Out of Service

4.3 Task Management

Supervisor assigns tasks to cleaning/maintenance teams.

Automatic notifications of new tasks to staff.

Task tracking until completion.

4.4 Notes & Reports

Ability to add text notes or upload images (e.g., photo of a broken TV).

Link notes to specific apartments.

4.5 Notifications

Notify supervisor when cleaning is completed.

Notify maintenance team when a new issue is reported.

Notify reception when an apartment becomes “Ready”.

4.6 Reports

Daily report of ready vs. non-ready apartments.

Maintenance issues and their status.

Average time taken for cleaning/maintenance tasks.

Team performance (number of tasks completed per employee).

5. Technical Requirements (Proposed)

Platform: Web Application + Mobile App (Android / iOS).

User Interface: Simple, multilingual (Arabic/English).

Database: MySQL / PostgreSQL.

Notifications: Push Notifications + In-app messages.

Reports: Export to PDF / Excel.

Security: Role-based login and access control.

6. User Flow & Interfaces
6.1 Dashboard (Management & Supervisor)

Visual map/list of apartments with color-coded status.

Counters showing: Ready apartments – Under Maintenance – Occupied.

6.2 Cleaning/Maintenance Staff Interface

Task list with assigned apartments.

Start Cleaning button → logs start time.

Finish Cleaning button → logs completion time.

Add notes or attach images.

6.3 Receptionist Interface

Quick search by apartment number.

Display apartment status (Ready / Not Ready)" (client-provided description)