Contact person: Kenyan School Staff Management System

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Location: Nairobi, Kenya

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"SCHOOL MANAGEMENT SYSTEM
Refined Feature List with AI and Predictive Analytics Details

1. AI-Embedded Features
These features are designed to make the system intelligent, data-driven, and proactive, moving beyond basic administration to provide actionable insights.
• Predictive Analytics: An advanced feature that analyzes historical student data (grades, attendance, behavior) to predict academic performance and identify students at risk of falling behind. It will also predict fee payment trends and potential defaulters. The AI will also be used for route optimization to create the most efficient transport routes for school buses, saving time and fuel.
• Natural Language Queries: A powerful reporting tool that allows users to generate complex data reports by simply asking questions in a natural, conversational language. For example, a user could ask, "Show me the attendance rate for Form 4 students last term," and the system would instantly generate the report.
• Fraud Detection & Anomaly Alerts: The system will use AI algorithms to monitor financial transactions and data entries, flagging unusual activities or anomalies that may indicate fraudulent behavior or errors. This adds a crucial layer of security and transparency to financial operations.
• Automated Summaries & Insights: The AI will automatically generate summaries of student progress and behavior, providing a quick overview for parents and teachers.

2. Core Modules (Mandatory)
Curriculum & Compliance
• Kenyan CBC and IGSCE-aligned reporting: Pre-configured report templates that automatically format student performance data to meet the specific requirements of Kenya's Competency-Based Curriculum (CBC) and the International General Certificate of Secondary Education (IGCSE), ensuring regulatory compliance.
• Timetabling: An automated timetable generator that creates class schedules for teachers and students, minimizing conflicts and optimizing resource allocation.
• Grading & Exam Management: A comprehensive system for online exam scheduling, test creation, automated grading, customizable grading, digital report card generation, and publishing results to student and parent portals.
Finance & Fees
• Integration with M-Pesa & Banks API: Seamless integration with M-Pesa for automated fee collection and reconciliation, with readiness for API integration with major banks in Kenya.
• Automated Billing & Reconciliation: Automatically generates and sends invoices, tracks fee arrears, and applies discounts.
• Online Transactions: A secure online payment gateway for parents, with automated, instant receipt generation.
Communication
• Multi-channel Communication: An integrated system for sending bulk SMS and emails for school-wide announcements and reminders.
• Parent, Student, & Teacher Portals: Dedicated, secure portals for each user to track progress, access information, and manage tasks.
• WhatsApp Integration: Direct integration to send automated updates and notifications via WhatsApp.
• Multi-language Support (Swahili/English): User interface and communications available in both Swahili and English.
Transport Module
• Bus/Route Management & GPS Tracking: Real-time GPS tracking of school buses for route optimization and real-time updates on bus location.
• Student Pick-up/Drop-off Attendance: An automated system for tracking student attendance on the bus, with instant notifications to parents.
• Transport Fee Integration: Links transport fees with student accounts for consolidated billing.
User Management & Security
• Multi-user Role-based Access: A robust security system that manages permissions for administrators, teachers, parents, and students.
• Multi-factor Authentication (MFA): Two-step verification for secure user logins.
• Automated Backups & Data Encryption: Automated, regular backups of all data, with all information encrypted to prevent unauthorized access.

3. Additional Key Modules
• Human Resources & Payroll: Manages teacher and staff records, leave, and payroll.
• Learning & Assessment: Manages online exams, assignments, and continuous assessment records.
• Inventory & Asset Management: Tracks school property and resources, with automated depreciation and maintenance alerts.
• Health & Welfare: Manages student health records and integrates with the school clinic.
• Reports & Analytics: Provides comprehensive dashboards with academic performance, financial statements, and compliance reports." (client-provided description)