Contact person: Simple Web Expense Tracker

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Location: Gurugram, India

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"The goal of this project is to build a lightweight, browser-based application to record and manage day-to-day spending for a travel company. Unlike heavy accounting software, this tool will focus strictly on expenses, purchases, GST calculation, and reporting. It will be simple, mobile-friendly, and uncluttered—ideal for quick data entry while on the move.

The application must support multiple users with role-based permissions and offer one-click monthly exports for consolidated reports.

Technology Flexibility

The project can be implemented using any modern stack that is easy to host and maintain, such as:

PHP + MySQL
Python (Flask/Django) + SQLite/MySQL
Node.js + Express + SQLite/MySQL

The final choice will depend on the development team’s comfort and hosting feasibility.

Core Features

User Authentication

Username & password login
Multiple users with roles:
Admin: Full access, user management
Manager: Add/edit records, view/export
Viewer: Read-only, export only

Dashboard

Clean, mobile-friendly interface
Quick stats: total expenses, purchases, GST breakdown for the current month

Expense Entry Form

Fields:
Date
Amount
Vendor / Description
GST Rate (dropdown: 0%, 5%, 12%, 18%, 28%, or custom)
Computed GST amount (auto-calculated and displayed)
Taxable Value (pre-tax amount)
File Upload (receipt image or PDF)

Purchase (GST Bills / Stock) Entry Form

Same as Expense form, with fields:
Date
Amount
Vendor / Description
GST Rate (dropdown)
Computed GST amount
Taxable Value
File Upload (bill/stock document)

File Upload & Storage

Ability to attach multiple receipts/bills in image or PDF format
Files stored securely and linked to their respective entries
Quick access/download of attachments from the dashboard or reports

Record Management

Search and filter by date range, vendor, type (expense/purchase)
Edit or delete records (based on role permissions)
View uploaded receipts with one click

Reporting & Export

One-click monthly report export
Formats: CSV (mandatory) and PDF (optional)
Report includes:
Date, Type (Expense/Purchase), Vendor/Description, Amount, GST Rate, GST Amount, Taxable Value, Receipt File Name
Monthly totals for Expenses, Purchases, GST paid/collected
Required Fields per Record
Type: Expense or Purchase
Date: Transaction date
Amount: Total transaction amount
Vendor / Description: Who the payment was made to / what was purchased
GST Rate (%): Selected from dropdown
GST Amount: Auto-calculated based on rate and amount
Taxable Value: Pre-tax value (calculated)
File Upload: Receipt or bill in JPG, PNG, or PDF format
Created By: User who entered the record
Created At / Updated At: System timestamps
Deliverables
Web application with role-based user login
Forms for Expense and Purchase entries with GST auto-calculator
File upload system linking receipts/bills to entries
Record listing with filters and quick access to attachments
Monthly consolidated report (CSV mandatory, PDF optional)
Source code + deployment/setup guide
Key Benefits
Minimal, uncluttered interface for quick usage
Mobile-friendly for on-the-go entry
Secure storage of receipts and bills with easy access
Transparent GST calculation and reporting
Lightweight system that is easy to host and maintain

Conclusion:
This project delivers a focused, lightweight alternative to bloated accounting software, tailored specifically for travel company needs. It captures all critical expense and purchase details, links receipts for compliance, and simplifies reporting with one-click exports." (client-provided description)