Contact person: Business Client

Phone:Show

Email:Show

Location: Melbourne, Australia

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Project Requirement Document: Property Management Software

Project Title: Property Management and Tax Reporting Software for Australian Property Investors

Purpose: To develop a cloud-based software solution (web and mobile) to help individual Australian property investors efficiently manage rental properties, track income/expenses, generate tax-ready reports, and gain real-time financial insights.

1. Target Users

Individual property investors (residential or commercial)

Portfolio landlords (owning multiple properties)

Accountants (as secondary users, via permissioned access)

2. Platforms

Responsive web application

Native or hybrid mobile apps (iOS and Android)

3. Key Features
A. Property Setup

Add/edit multiple properties

Store purchase details: date, price, settlement costs

Link to relevant bank accounts and loans

B. Bank Feed Integration

Phase 1: Manual transaction upload (CSV, OFX, etc.)

Phase 2: Integrate Open Banking feeds (via Basiq or similar)

Support all major Australian banks

C. Income & Expense Tracking

Manual transaction entry and editable ledger

Assign transactions to specific properties

ATO-compliant income/expense categorization

Ability to upload and attach receipts/documents

Each client is assigned a dedicated email address where they can forward receipts and invoices. System will auto-capture and allocate entries based on sender and content.

Mobile app capture function: Users can take a photo of receipts/invoices and the app will upload and allocate it to the appropriate transaction/property using predefined rules or manual confirmation.

D. Auto-Coding Engine

Rule-based auto-categorization (e.g. by merchant, description)

Based on ATO guidelines

Ability to manually override auto-coding

Learn from manual corrections (optional future ML integration)

E. Loan Management

Input loan account details

Track balances, interest rates (manual entry; future API option)

Calculate interest vs principal split (optional)

F. Property Valuation

Manual property value input

Future support for automated valuations (via CoreLogic, Domain, etc.)

Show equity (Property Value - Loan Balance)

G. Reporting

Profit & Loss per property

Tax Summary Report (aligned with ATO categories)

Depreciation tracking and capital works deduction

Cash flow analysis (rent received vs expenses)

Capital Gains Tax (CGT) calculations and projections

Download reports in PDF/Excel format

H. Cash Flow and Scenario Forecasting

Forward-looking cash flow projections

Model interest rate changes, rent increases, etc.

CGT implication modeling on hypothetical sale

I. User Access & Permissions

Primary user: property owner

Shared access: read-only for accountant or co-owner

J. Notifications & Reminders

Alerts for uncategorized transactions

Monthly summary emails

Mobile push notifications for pending actions

K. Document Storage

Upload and store files (invoices, loan documents, etc.)

Secure cloud storage per property/transaction

L. Mobile App Capabilities

Receipt photo capture

Add/view/edit transactions

View dashboards and tax summaries

Biometric login (FaceID/TouchID)

4. Technical Considerations

Secure authentication (OAuth2, 2FA optional)

Encrypted storage (data at rest and in transit)

Scalable backend (cloud-hosted, preferably AWS or Azure)

API-ready architecture for future integrations

5. Compliance & Privacy

Compliant with Australian Privacy Principles

Open Banking compliance (via third-party ADR)

Audit logs of data changes and user access

Secure document storage and backup

6. Deliverables for Quote

Vendors should quote based on:

Web app (MVP + scalable for future)

Mobile apps (iOS/Android)

Admin dashboard

Initial manual upload + future bank feeds integration

Reporting and tax summary module

Optional ongoing support and maintenance costs

Timeline Target: 1–2 months MVP delivery
Budget: To be proposed by vendor based on scope

Please include:

Development approach and stack

Estimated time per module

Experience with financial/tax systems

Hosting/security details

Support and SLA terms

example app - [login to view URL]" (client-provided description)