Contact person: Business Client

Phone:Show

Email:Show

Location: Dubai, United Arab Emirates

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"1. Technology & Architecture Requirements

Framework: Laravel 11

Database: MySQL

Realtime: WebSocket for in-app notifications ( Socket-based)

Code: Modular, service-based architecture, clean controllers, repository/service pattern


Layout: Vertical admin panel, Light & Dark modes, LTR & RTL supported

Security: Proper auth, CSRF, validation, role-based access

Performance: Optimized queries, pagination, indexing where needed

UI: Fully responsive, mobile-friendly (desktop, tablet, mobile)



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2. Core System Structure

Admin Panel (super admin / owner)

Business/User Panel (Web-Based) – accessible via browser for each business/account

SaaS Subscription System – plans, limits, expiry, restrictions

Multi-tenant structure (by company/account) or equivalent separation per business



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3. Web-Based User Panel (Business Panel)

Web login for each business

Dashboard with:

Sales overview

Purchases overview

Income vs Expenses

Stock alerts / low stock

Due amounts (payable/receivable)


Create and manage:

Sales orders

Sales invoices

Purchases

Products

Customers

Suppliers

Expenses


Real-time stock view and stock movements

Direct access to reports (sales, purchases, profit & loss, due list, etc.)

Subscription status display (current plan, expiry, limits)



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4. SaaS Subscription Management

Admin side:

Create/Edit/Delete subscription plans (monthly, yearly, custom)

Define limits per plan (users, warehouses, invoices per month, etc. if required)


Business side:

View current subscription details

Upgrade/Downgrade (basic flow, no complex payment gateway required unless added)


System behavior on expiry:

Restrict access (read-only or lock new transactions)

Show expiry warnings before due date




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5. Products & Services Management

Add / Edit / Delete products

Product fields: name, code/SKU, category, brand (optional), unit, tax, purchase price, sale price, opening stock, minimum stock

Service items (no stock deduction)

Image upload (optional)

Bulk import via Excel/CSV for products

Barcode/QR generation and printing (per product)

Product listing with filters, search, pagination



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6. Inventory & Stock Management

Real-time stock per product

Multiple warehouse support

Stock operations:

Stock in (purchases, manual adjustments)

Stock out (sales, returns, adjustments)


Stock adjustments (increase/decrease with reason)

Low stock alerts based on minimum stock setting

Stock valuation (basic total cost if possible)

Stock ledger: item-wise stock movement history

Expired stock tracking (if expiry date is used)



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7. Warehouse Management

Add/Edit/Delete warehouses

Assign stock per warehouse

Warehouse-wise product stock view

Warehouse filter in sales, purchases, reports, and POS

Stock summary per warehouse



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8. Stock Transfer

Create stock transfer between warehouses

From warehouse → To warehouse

Product list, quantity, notes

Update stock automatically on both sides

Transfer status (pending/approved/completed if needed)

Transfer history listing and report



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9. Customer & Supplier Management

Add/Edit/Delete customers

Add/Edit/Delete suppliers

Fields: name, phone, email, address, tax number, opening balance, credit limit

Due/Outstanding balance tracking per customer/supplier

Customer/Supplier ledger (list of all transactions)

Import customers/suppliers via Excel/CSV

Search and filter



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10. Sales Management

Sales invoice creation (normal sales)

Sales order creation (convert to invoice)

Select customer, warehouse, products, taxes, discounts

Multi-tax support (percentage based)

Payment status: paid / partial / unpaid

Manual SMS/Email sending (no automation required)

Sales listing with filters (date, customer, status, warehouse)

Sales return module linked to original invoice

Update stock on sales & returns



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11. POS (Point of Sale) Module

Web-based POS interface (fast, simplified)

Product search (by name / code / barcode)

Product grid and categories

Cart system with quantity, discounts, taxes

Customer selection + Walk-in customer

Multiple payment methods: cash, card, bank, wallet, custom

Split payments support

Change calculation for cash

POS order history list

Refund / return handling from POS orders

Auto stock deduction on sale and restore on refund

Invoice/Receipt printing (thermal receipt + A4)

POS reports: daily sales, staff-wise, payment method-wise, best selling items, etc.



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12. Purchase Management

Purchase order creation

Purchase invoice entry

Supplier selection, warehouse, products, tax, discount

Payment status: paid / partial / unpaid

Purchase return linked to original purchase

Auto stock increment on purchase and decrement on purchase return

Purchase listing with filters



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13. Returns Management

Sales returns:

Select original sales invoice

Return products and quantities

Adjust stock and financials


Purchase returns:

Select original purchase

Return products and quantities

Adjust stock and financials


Return history and reports



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14. Income & Expense Tracking

Income module:

Add income entries (date, category, amount, notes)


Expense module:

Add expenses with category, date, amount, vendor (optional)


Categories management (income/expense types)

Income vs Expense reports and charts



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15. Cash, Bank & Cheque Management

Cash accounts (cash on hand per business)

Bank accounts listing

Transactions:

Cash in / cash out

Bank deposits / withdrawals / transfers


Cheque tracking (optional basic status: pending, cleared, bounced)

Cashbook & bankbook reports



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16. Due List Management

Customer due list (receivables)

Supplier due list (payables)

Filter by date range, customer/supplier

Direct link from due list to receive/pay screen

Partial payment handling



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17. Reporting & Analytics

Sales reports (by date range, customer, product, warehouse)

Purchase reports (by date range, supplier, warehouse)

Profit & Loss report (basic: sales – cost – expenses)

Stock reports (current stock, low stock, warehouse-wise)

Expired stock report (if expiry used)

GST-related reports (GSTR-1, GSTR-2 style if applicable)

POS-specific reports (daily, staff, payment method, best-selling products)

Download/export options: PDF, Excel where relevant



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18. User Management & Roles

Multi-user support per business

Role creation with permissions

Assign permissions module-wise and action-wise (view, add, edit, delete)

User profile page (update info, change password)



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19. SMS & Email Integration

Integration with Twilio and Vonage for SMS (config in settings)

SMTP-based email sending

Manual trigger for:

Sales invoice SMS/Email

Payment confirmation


Template management for SMS and Email (placeholders for dynamic data)



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20. Templates Management

SMS templates (per event: invoice, payment, reminder)

Email templates (HTML or text)

Invoice print templates (header/footer text)



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21. Application & Company Settings

Company profile: name, logo, address, phone, tax number

App settings:

Currency

Date/time format

Timezone

Default tax rates

Default warehouse


Tax & unit management:

Add/edit tax rates

Add/edit units (pcs, kg, etc.)


GST invoice settings (enable/disable, fields to show)

Tax toggle (enable/disable tax usage in system)

UI settings: light/dark mode, LTR/RTL toggle



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22. Other Requirements

Bulk import for:

Products

Customers

Suppliers


Data export where needed

Proper activity logs for critical actions (optional but preferred)

Clear installation steps and environment example file" (client-provided description)