Contact person: Business Client

Phone:Show

Email:Show

Location: Bromsgrove, United Kingdom

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Title: Virtual Assistant for Planning, Scheduling & Executive Support (Ongoing)

I am looking for a reliable Virtual Assistant to help me stay organised, make better decisions with good information in front of me, and keep projects moving.

This is an ongoing, part-time role, fully remote, with flexible hours. Most work will be async, with occasional scheduled calls.

Key responsibilities

1. Planning & decision support

Turn rough ideas into clear options, pros/cons and simple action plans

Help structure priorities for the week and month

Prepare short summaries/briefs so I can make faster decisions

2. Brainstorming & thinking partner

Brainstorm approaches to problems, opportunities, and new projects

Research light background information (not deep academic research)

Present findings in concise bullet points and simple visuals/tables where helpful

3. Scheduling & coordination

Help schedule meetings across time zones

Prepare and maintain a simple calendar of key dates, deadlines and follow-ups

Keep a light “actions / decisions” log and remind me of important items

4. Communications (written)

Draft clear, concise emails based on my bullet points or voice notes

Polish existing drafts for clarity and tone

Prepare short documents or summaries for stakeholders when needed

5. Meeting support

Help prepare agendas and pre-read notes for key meetings

Capture actions and decisions after meetings from recordings or notes

Keep shared documents up to date (action lists, trackers, simple Notion/Docs boards etc.)

Requirements

Excellent written English and clear, professional communication style

Strong organisation skills and attention to detail

Comfortable using common online tools (Google Workspace / Microsoft 365, Zoom/Meet, project or task tools)

Able to work proactively with incomplete information and ask sensible clarifying questions

Discreet and reliable with sensitive and confidential information

Nice to have

Experience supporting founders, executives or project leads

Familiarity with Notion, ClickUp, Trello or similar tools

Comfortable working with AI tools (e.g. ChatGPT) as part of your workflow

Practical details

Engagement: Ongoing, part-time

Hours: Start small each week and increase if we work well together

Location: Remote, good written English is essential; UK or close time zone is a plus

How to apply

Please include:

A short introduction (3–5 sentences) about you and how you like to work

1–2 examples of situations where you helped someone get organised, make a decision, or move a project forward

Your usual hourly rate and typical availability per week

I am looking for someone who is calm, structured, and can help turn ideas into clear next steps." (client-provided description)