Contact person: Business Client

Phone:Show

Email:Show

Location: Steenderen, Netherlands

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Looking for a professional to build a Work Time Tracking app with modern UI/UX and multi-user roles (Manager & Employees)

# **1. Project Overview**

**WorkTime System** is a complete platform designed for companies that rely on field employees—such as cleaning companies, moving companies, restaurants, logistics, construction, and more.

The system enables accurate time tracking, project management, issue reporting, shortage notifications, invoice submissions, payment tracking, and full transparency between managers and employees.

The experience must be:
**Elegant – Simple – Intelligent – Modern – European/American – Emotionally satisfying – Clear – Fast – Minimal – Addictive in a positive way.**

---

# **2. The Problem the System Solves**

Companies currently struggle with:

1. Time tracking done through WhatsApp, notebooks, or phone notes.
2. Forgetting to log hours, project counts, or work summaries.
3. Miscommunication between manager and employees.
4. Lack of centralized data (hours, invoices, issues, shortages, payments).
5. No transparency or reliable approval workflow.
6. No unified system for analyzing performance and work quality.
7. No standardized method for reporting missing materials or problems at a worksite.

WorkTime System solves all of this with a structured, intuitive, professional digital solution.

---

# **3. Main User Types**

### **1) Manager / Company Owner**

* Full control over the system.
* Reviews, approves, or rejects work hours.
* Manages employees, clients, and projects.
* Views analytics and reports.
* Handles issues, shortages, invoices, and payments.

### **2) Employee**

* Logs daily working hours or number of completed tasks/projects.
* Attaches photos/files.
* Reports issues and shortages.
* Views hour status: Approved – Rejected – Pending.
* Tracks total hours and filtering options.

### **3) Client (optional)**

* Can submit issue reports or shortages related to their project.

---

# **4. Core Features (MVP – Minimum Viable Product)**

These must be included in version 1.0.

---

## **4.1 Employee Features**

* Log working hours quickly.
* Choose project from manager-created list.
* Enter project location manually.
* Choose work date (one day only).
* Enter number of hours or completed items.
* Add optional notes.
* Upload images, videos, or files.
* Track hour status (Approved – Rejected – Pending).
* View total hours and filter by:

* Project
* Location
* Date
* Status
* Kilometer tracking: enter before/after values; system calculates difference automatically.
* Submit issues and shortages.

---

## **4.2 Manager Features**

* Add/Edit/Delete projects.
* Add/Edit/Delete employees and clients.
* Approve/Reject/Modify submitted hours.
* When modifying hours:

* Manager must write a reason.
* Employee must confirm or reject the modification.
* Full filtering system by:

* Project
* Project number
* Location
* Employee
* Date range
* Hour status
* View attachments: images, PDFs, files.
* Export all data: PDF, Excel, CSV, Word.
* Track shortages and issues with filtering.
* Mark payments for each employee:

* From date → To date
* Payment status displayed for employee.

---

## **4.3 Additional Systems (Included in MVP)**

### **1. Issue Reporting System**

Employees/clients can submit issues with:

* Title
* Description
* Image or file attachment
* Related project
Manager sees all issues and can filter, track, and resolve them.

---

### **2. Shortage Reporting System (Materials & Equipment)**

Employees can report missing materials: cleaning products, tools, machines, etc.
Each record may include:

* Photo
* Note
* Related project/location
Managers use this to restock efficiently.

---

### **3. Invoice Upload System**

Employees upload:

* Fuel receipts
* Purchase invoices
* Work-related expenses
Managers can filter, review, export, and process them.

---

### **4. Payments Tracking System**

Manager marks:

* "Paid" periods (From – To)
Employees receive notifications confirming payment.

---

# **5. Required Screens (Manager)**

### 1. **Dashboard**

Shows:

* Total hours
* Approved hours
* Rejected hours
* Pending hours
* Number of employees
* Number of clients
* Number of projects
* Number of issues
* Number of shortages
* Number of invoices
(All cards open detailed pages)

### 2. Hours Management Page

### 3. Projects Page

### 4. Employees Page

### 5. Clients Page

### 6. Issue Reporting Page

### 7. Shortage Reporting Page

### 8. Invoices Page

### 9. Payments Page

### 10. Notifications Page

### 11. Profile Page

### 12. Settings Page

### 13. (Future) Permissions & Roles Page

---

# **6. Required Screens (Employee)**

### 1. Dashboard

* Total hours
* Hours by type
* Quick filters

### 2. Log Hours Page

### 3. Issue Submission Page

### 4. Shortage Submission Page

### 5. Invoice Upload Page

### 6. Kilometer Tracking Page

### 7. Notifications Page

### 8. Profile Page

### 9. Invite a Friend Page

---

# **7. UI/UX Design Requirements**

The design must feel:

* Elegant & professional
* Modern & futuristic
* Minimal and clean
* Emotionally satisfying (sense of safety, clarity, and control)
* Addictive to use in a positive way
* Easy to read, easy to focus on
* Zero clutter, zero confusion
* High-end European/American aesthetics

### Visual Style Guidelines:

* Mixed color palette (light + dark combination)
* Smooth shadows
* Soft blur effects
* Gentle animations
* Large spacing
* Rounded corners
* High-legibility typography
* Arabic + English + Dutch support
* RTL support for Arabic
* Numbers/dates displayed in Western format when needed

The interface should make the user feel like:
**“an executive professional using a premium intelligent system.”**

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# **8. Phase 2 Features (Future Development)**

These features are NOT required in version 1:

* GPS tracking
* Electronic signature
* Advanced financial reporting
* Advanced permissions system
* Automated attendance system (Check-in/Check-out)

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# **9. Technical Suggestions (Optional)**

Frontend:
React + TailwindCSS + shadcn/ui + RTL support
Backend:
Node.js (NestJS) or Django
Database:
PostgreSQL
Storage:
AWS S3 or Firebase Storage
Authentication:
Email + Phone Number + Password

---

# **10. Summary**

This document contains **all functional, visual, and structural requirements** for building the WorkTime System platform.

A UX/UI designer can now:

* Design full user flows
* Create wireframes
* Build modern layouts
* Deliver a high-end prototype" (client-provided description)