Contact person: Business Client

Phone:Show

Email:Show

Location: Remote cooperation

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Chief of Staff / Operations Lead – Fusia Tech
About Fusia Tech
We're building a specialist AI-powered SaMD (Software as a Medical Device) platform for high-risk, heavily regulated medicines in the UK private healthcare sector.
Our focus areas:

Medical cannabis (CBPM) – clinical decision support, prescribing, dispensing, patient outcomes
ADHD – controlled drug management, NG87-compliant assessment pathways, shared-care coordination
GLP-1 weight management – structured eligibility, monitoring, and compliance for obesity treatments
Ketamine therapy – treatment-resistant depression protocols, outcome registries, controlled drug audit

We're building the audit-native operating system that protects clinics with SaMD-grade governance while helping them scale safely in politically sensitive, high-growth sectors.
Current team:

Tech PM (also a qualified developer) managing product development
8-person tech team working full-time on UI/UX and development
2 advisors including a professor from Johns Hopkins University and a specialist in psychedelic medicine
Multiple UK clinics as partners

This is a ground-floor opportunity in sectors that are exploding right now.

The Role
I'm the founder, leading product and tech. I need someone who can handle literally everything else.
You'll be my external brain, company representative, and strategic operator. This isn't a "take notes and schedule meetings" VA role – this is a build-the-company-with-me role.
You'll own operations, strategy execution, partnerships, fundraising prep, and anything that needs figuring out.

What You'll Actually Do
Strategic & Company Building:

Help me think through big decisions (new features, company direction, priorities)
Draft investment plans, pitch decks, and grant applications
Research and present options for complex problems (contracts, partnerships, market strategy)
Represent the company in meetings when I can't attend
Build and manage relationships with advisory board members (contracts, coordination, communication)
Network building and partnership outreach (clinics, pharmacies, investors, grants)

Operations & Execution:

Draft emails, messages, outreach – anything that needs clear, professional communication
Prepare briefing documents, meeting agendas, and follow-up actions
Organize research, track decisions, and maintain documentation
Light PM support: tracking priorities, reminding me of deadlines, organizing workstreams
Handle contracts, legal documents, and compliance paperwork
Manage my calendar and personal admin when needed

Problem-Solving & Proactivity:

Figure shit out before I have to ask
Spot what's falling through the cracks and fix it
Research solutions to problems I don't have time to solve
Challenge my thinking when I'm stuck or going in circles
Keep projects moving forward without constant supervision


You're the Right Person If:

You're smart, hungry, and resourceful – you figure things out even with incomplete information
You can think strategically, not just execute tasks
You write exceptionally well – clear, concise, professional English
You're proactive and take initiative – you don't wait to be told what to do
You're highly responsive – you reply fast and keep things moving
You can context-switch quickly – one minute it's a grant application, next it's advisory contracts
You're comfortable with ambiguity – early-stage startups are messy
You understand (or can quickly learn) regulated industries, healthtech, or B2B SaaS
You want to build something from the ground up and grow with the company

Bonus points:

Startup, consulting, or ops experience
Experience with investment docs, pitch decks, or fundraising
Healthcare, pharmaceutical, or regulatory sector knowledge
Comfortable using AI tools (ChatGPT, Claude, etc.) to work faster
You've worked with neurodivergent founders before (I have ADHD/autism)


What This ISN'T:

A basic VA role doing admin and data entry
A rigid 9-5 job with fixed tasks
A place where you just execute orders without thinking
Suitable for someone who needs constant hand-holding


Working Style

Fully remote, async-first (occasional calls when needed)
Flexible hours – I care about results, not when you're online
Start small (5-10 hours/week), scale as things ramp up and we work well together
Fast-paced – things change quickly, you need to adapt
Autonomy – I trust you to own your areas and make decisions
Tools we use: ClickUp, Notion, Evernote (flexible based on task); tech team uses Jira


Why This Role Is Exceptional
Ground floor of a regulated healthtech startup with real traction
Work directly with Johns Hopkins advisors and UK clinical experts
Massive growth potential – this could become a COO/Co-Founder role
Learn everything – fundraising, partnerships, product strategy, operations
Impact – improving patient outcomes in broken, emerging sectors

How to Apply
Please include:

A short intro (3-5 sentences) about you, your background, and why this role excites you
1-2 examples of when you:

Solved a complex problem with limited information
Represented a company/client in a professional setting
Took initiative on something strategic (not just task execution)


A writing sample or link to something you've written (email, document, report, blog post – anything that shows your thinking and communication)
Your availability (hours per week you can commit)


What I'm Looking For in Your Application
I want to see that you:

Can think, not just execute
Communicate clearly and concisely
Understand what this role actually requires
Are genuinely excited about building something

I'm not looking for a CV dump or generic cover letter. Show me you're the person who can figure this out with me.

This is a rare opportunity to build a company from the inside. If you're hungry, smart, and want to do work that matters – let's talk." (client-provided description)