Contact person: Business Client

Phone:Show

Email:Show

Location: South Africa

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"PROJECT BRIEF: Development of an Online Project Management System (Generic – Multi-Industry)



1. Project Overview
The Online Project Management System is a secure, centralised, real-time platform designed for organisations that require structured project delivery, governance, and team collaboration. The system enables end-to-end visibility across the entire project lifecycle — from initiation and planning to execution, monitoring, and closure.
The platform solves key challenges faced by modern organisations, such as:
• fragmented project information
• inconsistent document management
• limited visibility on resource availability and readiness
• weak compliance tracking
• slow issue escalation and decision-making
Primary Goals
• Create a single source of truth for all project documents, schedules, tasks, resources, and compliance requirements.
• Enable real-time visibility into project performance, risks, timelines, and deliverables.
• Provide a fully auditable, secure, and collaborative environment for project teams.
• Improve execution speed, reduce risk, and support informed decision-making.

2. Key User Roles
The system uses Role-Based Access Control (RBAC) and supports multiple organisational user types:
• System Administrator — full configuration, permissions, integrations, and user management.
• Portfolio/Programme Manager — governance, project creation, financial oversight, reporting.
• Project Manager — scheduling, document control, team coordination, task updates, reporting.
• Team Member / Contributor — view and update tasks, upload documents, report progress.
• Compliance / Quality Officer — view audit logs, check compliance items, run reports.
• Training / HR Coordinator — manage user skills, certifications, training status.
• External Vendor / Contractor — limited access to assigned tasks and deliverables.
Permissions cover Read / Edit / Approve / Delete across all modules depending on user role.

3. Core Features (MVP)
Project Management & Planning
• Project templates and project setup workflows
• Scheduling with Gantt charts (dependencies, baseline vs actual)
• Project metadata (priority, category, client, budget, deadlines)
Document Management
• Central project repository
• Folder structures and tagging
• Version control
• Document approval workflows
• E-signature support
Task & Resource Management
• Task assignment, status updates, time tracking
• Resource directory with skills and availability
• Workload management and capacity planning
Team Collaboration
• Activity feed (daily logs, progress updates, comments)
• File sharing
• Notifications (email, SMS, push)
Compliance & Governance
• Checklists and required documents
• Expiry alerts (certificates, approvals, contractual artefacts)
• Full audit trail for all modifications
Issue / Incident / Ticketing System
• Submit issues or incidents with descriptions, attachments, screenshots
• Classification by severity, category, and priority
• Assignment workflow (owner, approver, resolver)
• Status tracking: Open → In Progress → Resolved → Closed
• Historical tracking and reporting dashboards
Analytics & Dashboards
Project-level and portfolio-level insights, including:
• % completion
• Budget vs actual
• Task status distribution
• Overdue tasks
• Resource utilisation
• Open issues and risks
• Document approval status

4. UX Overview (Wireframe Summary)
Global Navigation
Dashboard | Projects | Tasks | Documents | Resources | Issues | Compliance | Reports | Admin
Project Home Page
• Project status (On Track / At Risk / Delayed)
• Key stats (progress %, budget usage, upcoming milestones)
• Tabs: Overview, Schedule, Documents, Tasks, Resources, Issues, Compliance, Updates
Document Center
• Folder tree
• Upload button
• Version history
• Approval workflows
Schedule View
• Interactive Gantt chart (drag-and-drop)
• Critical path highlight
• % completion indicators
Resource View
• List of resources
• Availability (green/amber/red)
• Current assignments
• Skills and training history
Issue/Ticketing View
• List of open tickets
• Severity, owner, due dates
• Form to submit new issues
• Comment thread & attachments
Man Onsite / Offsite Style Status (Generic Version)
Adapted generically to represent presence or availability
• Available / Not Available toggle
• Filter by role, team, location, skill
• Snapshots of resource utilisation

5. Technical Foundation
Recommended stack (flexible for any enterprise environment):
• Frontend: React + TypeScript + Tailwind CSS
• Backend: Node.js (NestJS) or .NET Core REST API
• Database: PostgreSQL + Redis for caching
• File Storage: AWS S3 / Azure Blob
• Auth: OAuth2/OIDC, SSO (SAML/LDAP)
• Reporting: Power BI / Tableau export or embedded dashboards
• Integrations: ERP, HRIS, Finance, Document Management, Third-Party Tools
Supports:
• Web + responsive mobile
• Optional offline mode
• Multi-project and multi-client architecture

6. Compliance & Security
Built using enterprise security standards:
• TLS encryption in transit
• Encrypted storage for documents & sensitive fields
• RBAC + MFA + session management
• Full audit logging for all user actions
• Backup & disaster recovery
• Data protection compliance (GDPR, POPIA, etc.)
• Document retention policies
• Secure APIs with rate limiting & token validation

7. Development Milestones
1. Requirements discovery & stakeholder mapping
2. MVP scope definition and detailed wireframes
3. Solution architecture & data model
4. API and backend foundation
5. Frontend portal & dashboard development
6. Tasks, documents, & scheduling modules
7. Resource management features
8. Issues / ticketing system
9. Compliance workflows
10. Notifications (email/SMS/push)
11. Integrations with corporate systems
12. QA, security tests, and pilot deployment
13. Production rollout & support

8. Deliverables Available (or Immediately Generatable)
• Full Functional Specification (PDF/Word)
• Database Schema (SQL)
• OpenAPI / Swagger API Contract
• Compliance & Data Protection Policy (generic)
• Pilot Rollout & User Training Plan
• React prototype with dashboard, incident system, resource availability
• UX wireframes (project home, dashboard, incident panel)
• High-fidelity mockups (optional)" (client-provided description)