Contact person: Business Client

Phone:Show

Email:Show

Location: Chelmsford, Canada

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"I’m looking for an experienced developer/team to build a custom web-based system for my inflatables/event rental company. This will replace our current custom website and provide an all-in-one platform for lead/quote management, booking, payments, contracts, scheduling, routing, inventory packing lists, staff time clock, expenses/receipts, and reporting.

Must-have features (Phase 1 / MVP):

CRM to capture quote requests (customer details, event details, items selected) with pipeline stages
Quote builder + pricing rules (trip charge by distance, add-on fees, discounts/coupons)
Capture setup surface (grass vs concrete) and auto-add sandbags fee/accessories if needed
Booking confirmation logic: 50% deposit to confirm, remaining balance due 14 days before event, full payment if booking is <14 days away
Automated reminders for unsigned quotes / unpaid deposits / unpaid balances (email and optionally SMS)
Contracts with e-signature (DocuSign/Dropbox Sign or similar)
Payments via Stripe, including ability to store card on file (tokenized) and charge saved cards
Inventory catalog with accessory requirements and packing list generation
Admin dashboard + staff portal

Phase 2+ features:
Staff scheduling (roles/skills, availability submission, draft → publish schedule, notifications)
Shift offers/last-minute assignments (email/SMS), shift swaps requests
Time clock with lunch breaks + GPS capture at clock in/out, weekly timesheets with admin approval/editing
Fleet/truck tracking + “special delivery items” (tow/trailer requirements, driver qualifications)
Best-effort route planning with admin review/adjustment
Expense/receipt capture for company cards and reimbursements with approval workflow
Post-event customer feedback text 2 days after event (5-star → Google review link; <5 → manager follow-up ticket)
Reporting suite: sales, item sales, closing ratios, receivables, utilization, labor cost, profitability, HST/payroll summary outputs

Technical expectations:
Build as a modern web app (mobile-friendly; staff portal should work well on phones)
Backend API + database (PostgreSQL preferred)
Background job system for automations (reminders, messages, report generation)
Integrations: Stripe (payments), Twilio (SMS), SendGrid/Postmark (email), e-sign provider, Google Maps (distance)
Must be written in a maintainable way and designed so features can be enabled/disabled (future SaaS-ready)
Hostable on my own server/VM (Linux). Prefer containerized or systemd-managed deployment with clear docs.

Deliverables:
Source code + database schema + deployment documentation
Admin/staff UI
Integration setup instructions
Basic test coverage and secure authentication

To apply, please include:
Similar systems you’ve built (CRM/booking/scheduling/payments)
Recommended tech stack
Rough milestone-based estimate (MVP vs full build)
Any questions/risks you see" (client-provided description)