Contact person: Business Client

Phone:Show

Email:Show

Location: Verona, Italy

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Remote Personal & Executive Assistant for Software Founder (Long-Term, Part-Time to Full-Time)

About Us:
Positron is an early-stage SaaS startup building innovative tools for modern businesses. As the CTO/Founder, I'm looking for a reliable and proactive Personal & Executive Assistant who can help manage both professional and personal tasks, allowing me to focus on building the company and serving our clients.

Role Overview:
This is a hybrid personal assistant + executive assistant role designed for someone who thrives on variety and enjoys helping founders stay organized and productive. You'll handle everything from calendar management and email coordination to travel planning, light bookkeeping liaison, and research tasks. The position starts part-time (10-20 hours/week) with the potential to grow into a full-time role as the company scales.

Responsibilities:

Executive & Admin Support:
• Manage calendar, schedule meetings, coordinate across time zones
• Monitor and organize emails, flag priorities, draft responses
• Maintain to-do lists, follow up on action items
• Prepare documents, presentations, and meeting agendas

Finance & Operations:
• Track invoices, expenses, receipts
• Coordinate with bookkeeper/accountant
• Assist with basic financial admin tasks

Travel & Logistics:
• Plan and book business and personal travel
• Research destinations, accommodations, itineraries
• Handle logistics for conferences and meetings

Personal Assistant Tasks:
• Schedule personal appointments
• Conduct research (restaurants, services, products)
• Manage routine personal admin tasks

Light Project & Ops Coordination:
• Follow up on project milestones
• Maintain documentation and process notes
• Coordinate with team members or service providers

Requirements:
• Excellent written and spoken English (C1/C2 level)
• Italian language skills are a strong plus
• Proven experience as a PA, EA, or Virtual Assistant
• Strong organizational skills and attention to detail
• Comfortable with Google Workspace, calendar tools, task managers
• Reliable internet connection and professional work setup
• Trustworthy with confidential information
• Proactive problem-solver who anticipates needs

Nice to Have:
• Experience supporting startup founders or executives
• Familiarity with European time zones (CET/CEST)
• Experience with travel planning and logistics
• Basic bookkeeping or expense tracking knowledge
• Understanding of tech/SaaS industry

Hours & Engagement:
• Starting at 10-20 hours per week
• Flexible schedule with some overlap with CET business hours
• Potential to scale to full-time as the company grows
• Long-term partnership opportunity

How to Apply:
Please answer the screening questions and include:
1. A concrete example of how you've helped an executive or founder save time
2. Your current tool stack (calendar, tasks, notes)
3. Your experience with similar projects
4. Your familiarity with office applications
5. How you handle sensitive information" (client-provided description)