Zoho Books–MySQL Real-Time Sync need Software Development

Contact person: Zoho Books–MySQL Real-Time Sync

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Location: Pune, India

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"I maintain our accounting in Zoho Books and store operational data in a separate MySQL database. The goal is to wire the two systems together so that every change made in Zoho Books is reflected in MySQL the moment it happens. This calls for real-time synchronization that seamlessly performs both INSERT and UPDATE operations without manual triggers or periodic exports.

Scope of data to sync
• Items
• Customers
• Sales Orders (including all line items)
• Purchase Orders (including all line items)
• Bills / Goods Receipt Notes (with line items)
• Invoices (with line items)
• Payments
• Credit Notes (with line items)
• Shipments
• Purchase Receives
• Payments Made

Technical notes and expectations
– Webhooks or Zoho Books API should push events instantly; middleware (custom script, serverless function, or iPaaS) may listen and write to MySQL.
– Two-way data flow is not required; Zoho Books remains the source of truth.
– Transactions must be idempotent to avoid duplicates on re-tries.
– Each entity’s schema in MySQL can mirror Zoho’s structure; I will provide current table definitions.
– A straightforward logging mechanism should record each sync attempt and surface failures for re-processing.

Acceptance criteria
1. Creating or updating any supported record in Zoho Books appears in MySQL within seconds.
2. Inserted rows carry all fields available through the Zoho API for that entity.
3. Updates modify only the changed columns while preserving existing data integrity.
4. A simple dashboard or log file confirms last sync time and any errors.

Deliverables
1. Source code (scripts, functions, or middleware configuration) with installation instructions.
2. SQL to create/alter tables if adjustments are needed for complete data capture.
3. Brief handover document explaining how to extend the sync to additional entities in the future.

With this integration in place, our reporting and downstream systems will always work off the latest Zoho Books data—no exports, no delays." (client-provided description)


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