Contact person: Resort Guest Occupancy & Access System

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Location: Kailua-Kona, United States

Budget: Recommended by industry experts

Time to start: As soon as possible

Project description:
"Microsoft Power Apps Development – Resort Guest Occupancy & Access System
Project Owner: Polu Hospitality Group LLC

Overview
Polu Hospitality Group is seeking an experienced Microsoft Power Apps developer (or development team) to build a custom resort guest occupancy tracking system. This system will serve as a central hub for managing fee collection, tracking access pass issuing & returns, issuing parking passes, and controlling amenity access through automated workflows and reporting.

Unique Use Case
1. The resort is a condominium complex with individually owned units, creating a complex operational environment.
2. Some units are managed directly by their owners, while others are managed by professional vacation rental companies or licensed hotel operators.
3. The system must allow role-based access, ensuring each owner or manager can only manage the units assigned to them.
4. Administrative staff must be able to oversee all units and generate comprehensive occupancy and usage reports.
Note: This mixed ownership and management structure makes flexibility and security key components of the build.

Key Requirements
Owner & Manager Portal
2. Secure login for owners and management companies.
3. Access limited to only their assigned units.
4. Simple, mobile-friendly interface for submitting guest details, including:
5. Arrival and departure dates
6. Number of guests
7. Vehicle details for parking pass generation

Automation & Document Generation
1. Auto-generate parking passes and amenity access documents tied to guest records.
2. Automatic email confirmations to owners/managers and resort staff upon entry or update.
3. Customizable templates for generated documents and notifications.

Reporting
1. Real-time occupancy and unit usage reports for resort staff.
2. Exportable data for administrative reporting and auditing.
3. Filters by unit, owner, management company, or date range.

Administrative Features
1. Full admin controls to manage user permissions and guest records.
2. Audit trail for all submissions and edits.
3. Dashboard with occupancy snapshots and resource utilization.

Technical Requirements
1. Built on Microsoft Power Apps, integrated with Power Automate for workflow automation.
2. Data stored securely in Microsoft Dataverse or a similar approved environment.
3. Scalable design to support additional properties or expanded use cases.

Deliverables
1. Fully functional, tested Power Apps system.
2. System documentation and administrative training materials.
3. Training session for staff and select owners/managers.
4. Post-launch support for 30 days.

Desired Freelancer Skills
1. Expertise in Microsoft Power Apps and Power Automate.
2. Experience with role-based multi-tenant portal development.
3. Ability to integrate document automation and secure email workflows.
4. Strong understanding of data security and access control for multi-owner environments.

How to Bid
Please include:
A brief proposal outlining your approach to the unique multi-owner environment.
Examples of similar Power Apps or automation projects delivered.
Your estimated timeline and cost breakdown." (client-provided description)